Freedom of Information

The Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) came into effect on January 1, 1991. The legislation applies to all municipalities in Ontario and to various other local government institutions. The Act does not apply to private companies, credit bureaus, hospitals, doctors' records or to federal government institutions. There is also a separate act that applies specifically to Ontario's Provincial Ministries and agencies.

Premise of the Act

  • Access to information rights balanced with privacy protection.
  • All paper documents, computer disk data, e-mail and other forms of stored data are considered to be RECORDS of the "institution"
  • Subject to certain limitations, there is a right of access to information in records.
  • Subject again to certain limitations, the personal information of individuals has to be protected and is not accessible to others.

Requesters must send a completed request form or letter to the "MFIPPA Coordinator" in the Clerk's Office.  There is a $5.00 application fee that must be paid for all requests. Cheques should be made payable to "Treasurer, Municipality of South Huron.  Note that additional fees may be charged

The Municipality of South Huron promotes open government, and fosters an organizational structure that advances the fundamental principles of the Act:

  • Information (general records) should be available to the public;
  • Individuals should have access to their own personal information;
  • Exemptions to access should be limited and specific;
  • Institutions should protect the privacy of individuals with respect to personal information held by institutions.

Frivolous or Vexatious Requests

A request may be considered frivolous or vexatious and could be refused. The requester can appeal this decision to the Information and Privacy Commissioner (IPC). Follow the link for a fact sheet on what a frivolous or vexatious request is and what you can do if an institution claims your request is frivolous or vexatious.

Filing an Appeal

You have the right to file an appeal to the Information and Privacy Commissioner of Ontario (IPC) if you are unsatisfied with a decision made in answer to your freedom of information request.  An appeal is a way to ask our office to review a government institution’s decision regarding your request. There are a number of reasons why you might decide to appeal, including:

  • you have been denied access to some or all of the information you requested
  • you do not agree with the amount of the fee being charged
  • you did not receive a decision regarding your request for information (deemed refusal)
  • you have been advised that an extension of the 30-day time period is necessary and you do not agree with the extension
  • your request for a correction of your personal information has been denied
  • someone is requesting your personal information (or other information in which you have an interest) from a public institution; the institution has decided to release the information and you disagree with the decision

Frequently Asked Questions 

Click here for questions and answers that will take you through the Appeal process - https://www.ipc.on.ca/access/frequently-asked-questions-about-the-appeal-process/

 

Municipal Accountability and Transparency Policy

For information about the Municipality's Accountability and Transparency Policy, click here.

For public information please here for the Request for Access to Municipal Records form